Managing Waivers

Waivers are the liability agreements members sign each season. Manage them under Admin › Waivers (/admin/waivers); the member-facing settings live on the same page under Member Waivers.

The waivers list

Each waiver card shows its title and version, an Active or Off badge, Applies to (for example “All members”, “2 member types · 1 account type”, “+ guests at check-in”, “+ public link” or “Guests only”), the number of Fields and when it was last Updated. Each card has Turn off / Turn on, Edit and Delete buttons; deleting asks you to confirm with Delete waiver.

If waivers are disabled club-wide, a banner reminds you that members won’t be prompted until you enable them in the Member Waivers section.

Creating a waiver

1. Click New waiver.

2. Enter a Title (for example “General Liability Waiver”) and an optional Intro shown above the form. Newlines are preserved.

3. Build the Form fields. A new waiver starts with one text block and one checkbox. Use + Text block for headings and body text, + Text entry for something the signer types (for example “Names of children”), and + Checkbox for a confirmation (“I have read and agree”). Text entries and checkboxes can be marked Required. Reorder with the arrows; Remove deletes a field. Up to 50 fields.

4. Under Applies to members, choose Who must sign?. Leave both pickers empty to apply to everyone, or tick specific Member types and Account types. When both are set, the waiver applies only to people matching a selected member type and belonging to a family of a selected account type.

5. Leave Active on so the waiver is required this season.

6. Click Create waiver.

Tip

A Text entry can be given a Field role — Participant first name, last name or full name. On a public guest waiver link this files the signature under the participant’s name rather than the signer’s, which matters when a parent signs for a child. See Guest waivers.

Editing and versions

Open a waiver to change any of the above and click Save changes. Editing publishes a new version: members who already signed this season keep their signature, and their record preserves the version they signed. Turning a waiver Off stops requiring it without losing any signatures.

Note

Members can’t be checked in as “complete” until every active waiver that applies to them is signed. Signatures are per season — everyone signs again when a new season starts.

Importing signatures

Waiver acceptances collected in another system can be imported through Admin › Import by choosing the Waiver acceptances (external system) list type. Rows are matched to a family by Account ID or Member Number, to a person by name, and to a waiver by its title, and are recorded against the current season. Ambiguous name matches are reported rather than guessed, and re-running is safe — members already on file are skipped.