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Klahaya Member Portal Docs

Exporting Data

Every team signup form can be downloaded as a CSV, and the same data can be kept in a live Google Sheet.

Downloading a CSV

Section titled “Downloading a CSV”
  1. Go to Admin → Team Signups and click Registrations on the form
  2. Click Download CSV at the top right

The file is named after the form (for example, 2026_Swim_Team_Registration_registrations.csv) and contains one row per player. The button is hidden until the form has at least one registration.

Export Registrations

What’s in the File

Section titled “What’s in the File”

Columns adapt to the form’s configuration, but in general each row carries:

  • Registration ID, Registration Date, Registration Updated, Status, and Member Status
  • Guardian 1 Name / Email / Phone / Phone 2, and the same for Guardian 2 when the form allows one
  • Emergency Contact 1 Name / Phone (and 2, 3 — as many columns as the largest registration needs)
  • The player’s name, Date of Birth, League Age (as of …) when league age is on, Competition Category, and T-Shirt Size, when the form collects them
  • Fee and Player Registered
  • Gear columns, one per item
  • Waiver Accepted, Waiver Accepted At, Waiver Signature, and Medical Conditions
  • Payment Status, Payment Amount, the Stripe payment intent and checkout session IDs, and Payment Created / Payment Updated

Guardian email addresses are included so you can mail families directly from the sheet.

The Same Columns in Google Sheets

Section titled “The Same Columns in Google Sheets”

The CSV and the form’s linked Google Sheet are built by the same column layout, so a download and the live sheet always match. If other admins or coaches need ongoing access rather than a one-off file, connect a sheet instead — see Google Sheets Sync.