Rosters & Opt-Outs

Every meet has a roster page showing each registered player’s opt-in status, with tools to change it, download it, or keep it in a live Google Sheet.

Reading the Schedule

Admin → Meet Schedule lists meets by sport. Each row shows live Opted In and Opted Out counts, so you can spot a thin roster without opening the meet. Click View to open the roster.

The Meet Roster

The meet’s detail page shows the title, date, location, Home badge, and an Opt-out Locked badge when families can’t change status, followed by three counts: Total Team Members, Opted In, and Opted Out.

The Team Roster table lists every player on a paid registration for the meet’s team, with:

Team Member — the player’s name
Guardian and Email — the Guardian 1 contact from the registration
League Age (as of …) and Category, when the form collects them
Status — Opted In or Opted Out
Action — an Opt In / Opt Out button

Meet Roster

Changing a Player’s Status

Click Opt Out (or Opt In) in the player’s row. Admin changes work even on meets where opt-out is locked for members, so you can record a phone call or a coach’s note.

Admin changes follow the same rules as member changes: if the change lands after the weekly roster cutoff, the team’s coach contacts get the late-change email, and the meet’s Google Sheet re-syncs. See Meet Reminders & Roster Cutoff.

Exporting a Roster

Download CSV downloads the roster as a file named after the meet and date (for example, meet_View_Ridge_@_KLA_2026-06-20.csv)
The Google Sheets panel connects the meet to a live sheet — Create Sheet, then Sync now, Open, or Disconnect. The sheet updates automatically as families and admins change opt-outs and when the meet’s details change. See Google Sheets Sync

The CSV and the sheet use the same columns, so coaches see the same layout either way.