Monthly Close

Transaction detail (monthly close) (/admin/reports/monthly-close) lists every transaction in a date range in the shape a bookkeeper needs to reconcile the books against Stripe payouts.

Running the report

1. Open Admin > Reports and choose Transaction detail (monthly close)
2. The page opens on the current month; set From and To (UTC dates) and click Refresh
3. A line above the table states how many transactions matched

Columns

• Created (UTC) — when the charge happened
• Amount and Refunded
• Description — the payment’s description, for example 3 lesson registrations or Membership dues — Summer 2026
• Fee — Stripe’s processing fee for the charge. Snack-cart orders paid at the reader have no mirrored fee and show —
• Line items — a one-line summary of what was bought. For snack-cart sales this itemizes the products sold, so a concessions row reads like 2× Hot dog, 1× Gatorade rather than a bare order number
• payment_type — the category code stored on the payment (lesson, dues, concessions, …), for mapping to your chart of accounts
• Family — the paying family
• Status — Paid, Refunded, Partially refunded, Pending, Failed, or Voided

Exporting

Click Download CSV to save monthly-close-FROM-to-TO.csv. The export adds a Family Emails column and keeps amounts as plain numbers, ready to paste into a ledger or match against a Stripe payout report.

Note

Refunds of reader-paid snack-cart orders are made in the Stripe Dashboard, not from this report. Everything else can be refunded from Transactions.

Tip

Run the report from the first to the last day of the month once the month’s last Stripe payout has landed; fees for the final days arrive with the payout.