Form Setup

Each sport gets its own team signup form with its own registration window, fees, questions, and eligibility rules.

Creating a Form

1. Go to Admin → Team Signups and click New Signup
2. Enter the Sport (for example, swim, tennis, water polo). It becomes the form’s URL: /home/team-signups/swim
3. Enter the Form Name (for example, “2026 Swim Team Registration”)
4. Click Create Form — you land on the form’s configuration page

Every form on the Team Signups page has a Configure button that returns you here.

General

• Active (visible to members) — forms are inactive until you check this
• Who can see this? — account-type targeting; see Eligibility Rules
• Who can be registered as a player? — member-type eligibility; see Eligibility Rules
• Title and Description — shown on the member’s team card and above the wizard
• Registration Opens / Registration Closes — members only see Register inside this window
• Coach notification emails — comma-separated addresses that receive an email whenever a family opts a player in or out after the weekly roster cutoff. Coaches don’t need portal logins. The cutoff itself is set on the Meet Schedule page (see Meet Reminders & Roster Cutoff).
• Season Year
• Volunteer Activity — pick a season volunteer activity (with its hours) or None. When a registration is paid, the family is enrolled in that activity once per family, which raises their volunteer-hour requirement. The default matches the sport name; “(no matching activity this season)” means the saved name doesn’t exist in the current season’s activity types.

Players

• Player Label — what the form calls its participants (swimmer, player); it appears in step names, buttons, and exports
• Max Players per Registration
• Max Age / Enforce max age and Min Age / Enforce min age — see Eligibility Rules
• Enable league age and Age Cutoff Date — when on, the wizard shows a League Age calculated as of the cutoff date (for example, June 15 for swim league) instead of the player’s actual age
• Ask for competition category, Ask for t-shirt size, and Ask for medical conditions — each adds a field to the wizard

Saving and Activating

Click Save Configuration at the bottom. To open registration:

1. Finish the pricing, gear, and waiver sections (see Pricing & Waivers)
2. Set the registration window
3. Check Active (visible to members) and save

Note

Members only see active forms whose registration window includes today. The Team Signups feature toggle under Settings must also be on.

Caution

Changing the Player Label, age rules, or eligibility after registrations exist doesn’t alter existing registrations, but it does change what members and admins can edit from then on.