Staff

Admin > Staff (/admin/staff) lists everyone with a staff job or permission. From here you add staff, set what they do and what they can open, set pay, and review the audit log.

Note

This page replaces Staff & Admin Users. Everyone who was an admin or a front-desk staff login before is still here, with the same access. Nothing changed for them.

The staff list

Each person is a card showing their name, staff number, family (or Not a member), email, and badges for their roles, grants and positions. Click a card to open the person.

Three buttons choose who is listed:

• Current staff: holds at least one role or permission. This is the default.
• Former staff: was staff, and now holds none. Their staff number is kept.
• Everyone: both.

Narrow the list with Search (name, email or staff number), Role and Program, then click Filter. Clear removes the filters.

• Choosing a role and a program together finds people who hold that role for that program. A tennis Program Lead who also volunteers for swim is not listed under Program Lead and Swim team.
• Choosing a program alone finds anyone tied to it by a role, a grant or a position.

Badges you may see on a person:

Badge	Meaning
Invited	They have not signed in yet
Limited login	They cannot act for their family. See Limited Logins
Former	They hold no role or permission now

Who can open this page

	Super Admin	Admin Viewer	Manager	Front desk only
Open Staff	Yes	Yes	Yes	No
Jobs and permissions	Change	View	View
Pay rates	Change	View all	Their own only
Audit log	View	No	No
The rest of the admin panel	Yes	No	No	As before

A Manager or an Admin Viewer reaches Staff and nothing else in the admin panel. They get there from the shield menu at the top of the member portal, which shows a Staff link. If their login has no family, signing in shows This is a staff account with an Open staff admin button.

Staff access and the older roles

The portal used to have three roles: Member, Staff and Admin. Those still decide who reaches the admin panel, check-in and the point of sale. They are now worked out from what a person holds on this page:

The person holds	Portal role
Full admin (shown in lists as Super Admin)	Admin
Front desk, and is not a Full admin	Staff
Neither	Member

So to make someone an admin, open them here and choose Full admin. To give someone the front desk, switch on Front desk. See Setting What Staff Can Do.

Tip

The Role choice on a family’s page still works and does the same thing: Admin gives Full admin, Staff gives Front desk, and Member removes both. See Family Detail View.

In this section

• Adding Staff: from a family, or someone who is not a member.
• Setting What Staff Can Do: the four questions on a person’s page.
• Jobs and Pay: jobs, hourly rates and staff numbers.
• Audit Log: who changed what.