Guest Passes Report

The Guest passes report (/admin/reports/guest-passes) is the club-wide ledger of guest pass movements — “Purchases, usage, and adjustments.”

Filters

• From / To — the date range (defaults to the last 30 days).
• Type — All, Purchases, Uses or Adjustments.

Click Refresh to apply.

What’s listed

A summary line shows the totals for the range: Purchased, Used and Adjusted (signed, so a net removal shows as negative).

The table has one row per movement:

• When — in club time.
• Family — with the account ID.
• Type — Purchased, Used, Adjustment or Imported (a balance carried over from the previous system).
• Amount — positive for passes added, negative for passes spent.
• Note — the reason an admin gave for an adjustment, or a note on how a purchase was paid (for example a pass a guest paid for themselves at the desk).

Note

A pass a guest paid for at the desk is credited to the host family and consumed by that visit, so it appears as a purchase and a use on the same family.

Export

Download CSV exports the filtered rows with the family, account number, family emails, type, amount, note and payment ID, for reconciling against Stripe.

Adjusting a balance

Balance corrections are made per family, not from this report: open the family under Admin › Families, go to the Check-ins tab and use Adjust on the Guest passes card. See Family check-in flag and guest passes.