Seasons

Seasons define the time period for volunteer hour tracking, lesson registration, and team signups.

Creating a Season

1. Navigate to Admin > Settings
2. Find the Seasons section and click Create Season
3. Configure:
   • Season name (e.g., “Summer 2025”)
   • Start and end dates
   • Buyout rate — Dollar amount per unfulfilled hour
4. Save the season

Setting Hour Requirements

After creating a season, set the base volunteer hours for each account type:

1. In the season settings, find Account Type Hours
2. Set the base hours for each account type (e.g., General = 50, Emeritus = 10)

Activity Types

Add activity types that carry additional hour requirements:

1. Click Add Activity Type
2. Enter the activity name (e.g., “Swim Team”) and additional hours required
3. Families enrolled in that activity will have those hours added to their base requirement

Note

Only one season is typically active at a time. The active season is used for all volunteer hour tracking and reporting.